I have uploaded SRChangeRecorder.xml, the xml batch update that will correct the problem of organisations used as recorders, to the File Uploads section of the Forum http://forums.nbn.org.uk/uploads.php . When entering data, the recorders must be selected from the list of individuals, entries from the list of organisations cannot be selected, but I think there was a bug in the Recorder 2002 import wizard at one stage that allowed organisations to be selected. When this problem occurs the recorders do not display correctly in the observation hierarchy. A row is listed for the organisation on the survey event but the Name is blank and the Determiner on the taxon determination is blank when it is an organisation. You can’t change them via the front end as you can’t see them to untick them on the Sample and you can’t remove them from the survey event unless they are unticked on the Sample.

To use the batch update you will need to know the key of the organisation, and the key of the individual you want it replaced with in the observation hierarchy. If an appropriate individual doesn’t exist you will need to enter it. Show Metadata will tell you the key (unique record identifier) of an item.

The xml reports by Mike Weideli http://forums.nbn.org.uk/viewtopic.php?pid=7320#p7320 will identify whether this problem (and others) exist in your system. Orgs as Recorder and Orgs as Determiner will be listed by Sy06 - Problems(Summary) if this is a problem in your database but you will need more information than that provided by Sy07 - Problems(Detail) before you can correct them. If you would like assistance please contact a Recorder reseller.