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Topic: Data Sources

Hi all,

I've been asked by my superiors to start adding the original recorders' date source to every taxon occurrence I import into Recorder 6. So far, I've hit a dead end on how I can best achieve this. The Documents table would be ideal and is the correct format; however, I understand I would have to manually add all of the sources manually before I can match them during the Import Wizard, so this is a non-starter as I would be spending more time adding individual sources/documents than I would actually importing the data. Are there any other options in Recorder 6 I can look at please? How do others go about this?

Best wishes,

Les

Les Evans-Hill
Senior Data Officer, National Moth Recording Scheme

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Re: Data Sources

The documents table is a no go for us because any more than a couple of hundred and the user interface grinds to halt when trying to browse through it.

I use a combination of "a survey for each data source" and use the external references on the sources tab to link to the actual data source on the file system (and I use the "display as" attribute to note down who it came from and when we got it). This has the advantage that I can just double click on something in the external sources and up pops the original data. It has the disadvantage that the "display as" attribute is just free text, so I can't easily bring up eg all data received from John Smith. Having 10,000 surveys can also cause some minor delays eg in the report wizard while it lists them all, but as long as you organise everything with tags, the observation hierachy is perfectly useable.

Charlie Barnes
Information Officer
Greater Lincolnshire Nature Partnership

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Re: Data Sources

Hi Charlie,

Many thanks for this. I'll have a look to see if this approach will work to their expectations.

Les

Les Evans-Hill
Senior Data Officer, National Moth Recording Scheme