Re: Importing using Record ID and Site ID
There is a major problem with this.
As a scheme organiser I manage different kinds of incoming datasets.
I have datasets from various individuals, groups, field surveys, museum collections, published records and I have my own ongoing collection.
If I use the "Site ID + Unique index + Record ID" (8:2:6) system to manage the imported records from my personal collection then the Taxon_occurrence_key rather usefully has the same number (nearly) as the one on all my specimen labels. This tie-in between collections and data published on the NBN Gateway will prove invaluable in the future.
However I cannot import any other dataset for fear (justified as I've discovered) that they will use up the Taxon_occurrence_key s I need for my specimens.
In my personal databases I had allowed for this eventuality by assigning the "Unique index" part of the above formula to all these various different sources but the import system has taken these two digits for other purposes (see next posting for an idea of how this works).
As a consequence we now have a restricted set of choices:
1. A dataset limit of 999,999 (most people aren't clever enough to use letters) N.B. some have exceeded this already
2. Using your R6 solely for one sequentially numbered collection
3. Resolving 2. by requesting Site ID s for each of the datasets you manage (with the consequence that you cannot now edit the records as they don't belong to your Site ID)
4. A problem. if one were to attempt any form of resolution, that records already shared with others would receive new Taxon_occurrence_key s and thus become duplicates in some other R6 user's sytem.
The easiest fix for this would seem to be an easy method to change between all the Site ID s one finishes up managing under option 3.