Topic: How do I manage this data access request?
Another query regarding data access and data downloads, though this is more aimed at the Admin side.
I recived this data access request:
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Ben Welbourn has requested better access to the following dataset that you administer through the NBN Gateway: BRAG - Berkshire Reptile and Amphibian Records .
They would like to use the records for 'Conservation NGO work', and has provided a more detailed explanation as follows:
I work for the CWP (authors of the CWP LBAP) and we carry out conservation work on several UKBAP and LBAP species in the project area. It would help to have as complete a dataset as possible for these species when planning surveys etc.
The request is for:
All sensitive and non-sensitive records overlap the boundary of Cotswold Water Park Biodiversity Action Plan
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All well and good - the user has a valid reason for wanting the records and he has specified a particular area that he wants records for. From an Admin point of view I have a number of questions.
1) Why have I recived this data access request?. I can find an outline of the "Cotswold Water Park" site on the NBN, it seems to cover 3 10k squares. I don't think I have any data in my dataset for this site, but without either looking or mapping out all the records species by species it would hard to check. Does the "request data for a site" not just send an access request to those datasets with records falling within the target area boundary?
2) If I did have data, how would I allow this request. I cannot see any way of selecting records by named site or allowing only selective downloads or records from with a site boundary. If I were to grant the request the user would only seem to be able to take a download of the full data set, which is not what I or he wants.
My query is basicly, how would I provide them without giveing permission for the download of the whole dataset? How do I select the subset of data / records that are wanted?