Topic: Importing - Observer as Organisation
When attempting to import some data into Recorder via Tools / Import Data, when I got to the Observer screen, I matched some of the Observers to an Organisation, rather than an individual, as the record had been recorded against an organisation rather than as an individual. Everything seemed to go OK, until the final step of the import, which then informed me that I had a large number of import errors. Frustrating to find out at the end of the process when trying to import a large number of records.
Error 1
While the program stated that the input errors had been written to a file, in actual fact the file stated everything was OK. On further investigation, it was found that the file was actually created some time ago.
The error file should always be overwritten or given a unique name
Error 2
On investigation of the data imported, for those records that had been entered as an Organisation, an Event and Sample record were created, with no Taxon records, and no Recorder name entered against the records.
The behave I would expect is that either
A) entering an organisation against the Observer should not be allowed with appropriate error message on the matching observers to names screen
B) entering an organisation as an Observer should be allowed. While not recommended, if this is how the data has been supplied, then recording an organisation as an individual is a fudge, and enables the information to be properly entered.
I resolved the problem by deleting the survey, and re-inputting, this time all organisation names were entered as individuals, which did result in some truncation of names.
Surrey County Butterfly Recorder