Re: Requests for full dataset downloads - why 21 days?
I have been asked why we are proposing that requests for full dataset download should be granted automatically if the data provider does not respond within 21 days.
Many data providers, such as local records centres and national recording schemes, are very efficient at administering their datasets on the Gateway and responding promptly to access requests. However, not all datasets on the Gateway have such active administrators – for example, datasets resulting from one-off projects which have since ended. These datasets were shared because the organisations and the recorders wanted the records to be used. Over 200 datasets on the Gateway are publicly downloadable at full resolution. These datasets do not currently need very active administration because there are no requests for better access. However, under the proposed new system there could be requests for full dataset download. The default response to these requests needs to be “yes”, to ensure that opportunities for biodiversity data use are not lost, but we appreciate that data providers need time to consider the request and perhaps discuss it with the data user.
We felt that 21 days would give dataset administrators plenty of time to accept or refuse the request. Data providers can appoint additional administrators to a dataset, to ensure that no requests ‘slip through the net’ e.g. if one of the administrators is on holiday. Here is a link to a flow chart illustrating the process of applying to download a whole dataset: http://www.nbn.org.uk/nbn_wide/media/Documents/Data/Single-dataset-download-flow-chart-screenshot.pdf
We would be interested to hear your views on this – is 21 days long enough, and if not what time period do you suggest?
NBN Trust Data Access Officer