Yes - I mean unverified.  Once a record has been entered by a member of the public, it is considered to be unvalidated by R6 (in the general tab of the taxon occurence).  In order to validate it, I have to click on edit and save it.  This changes the validation tag to "passed validation."  According to the R6 help, Recorder will only export those records that have passed the validation.

However, I have now disovered that this is only one of my problems.  I have succesfuly imported the events & field observations from the gallery computer, but for some reason, the master R6 rejects the import of the taxon occurences.  I had thought that this may have been down to validation of the taxon occurences, but I've just performed an experiment by validating some of the occurences but the master copy still rejects them. 

I'm pretty sure that this is because Nature Notebook uses a species list generated using the thesaurus editor.  We had a lot of trouble linking these species with their synonyms in the other checklists.  I suspect that the gallery copy of Recorder is exporting a bunch of species names that our master copy of Recorder doesn't understand as the links to the synonyms have broken down during export.  I've tried to export the Nature Notebook checklist on the gallery computer to the master computer, but that also won't import.  I can think of a wide variety of ways of getting around this, such as importing the entire gallery dataset periodically, but it will just cause the same problem if I try to export to NBN or Sheffield LRC.  Any suggestions?

Alistair

My problems keep getting compounded.  I have now moved a duplicate copy of the Gallery database onto the master machine.  On this copy, I have deleted some of the data entered on the gallery machine using the non-standard species checklist.  I've then performed an import of the full data from the gallery machine.  As predicted, most of the data is duplicated, but it says there is some new stuff (i.e. the stuff I deleted).  On checking the results, I've discovered that the data I deleted has reappeared but once again, the taxon occurrence has been left out.  As the machine I've tried to import the data onto has the nature notebook checklist on it, I've concluded that the taxon occurences can't be being exported in the first place.  I've checked the xml file produced by the export on the gallery computer and verified that this is the case - there's no reference to either the taxon name or its GUId anywhere in the file.

So far as I can tell, Recorder 6 is not exporting any taxon occurrences made using the non-standard nature notebook checklist generated in the thesaurus editor.  If anyone "in the know" has any ideas what the problem might be, I'd appreciate some assistance.

Thanks,

Alistair
SGMT

Alistair

A few notes which may help:
1) For the export to work, your non-standard checklist must exist on both the Nature Notebook gallery machine AND the master database. A normal export does not include taxon dictionary information, so you may be exporting determinations with a link to missing records in the master database's Taxon Dictionary.
2) I noticed you mentioned exporting an XML file - I suggest you try the zipped Access export format. Even if it makes no difference this format tends to be a lot quicker anyway.
3) After importing onto the master machine, have you taken a look at the ImportRejects.txt file? This may give you some clues (its much better in 6.9.3 than it used to be by the way).
4) Another possible place to look for clues is to look in your windows temp folder immediately after doing an import. There is an NBN Import folder, and in there, a copy of the data you imported in an mdb file (you may have to shut Recorder down to access it). You can look in there to see if the right number of taxon occurrence and taxon determination records were in the import file.

John