Many Recorder users will gather Tenure information about their Locations for a variety of purposes; we need it for the formal process of managing Local Wildlife Sites.
The information-gathering process is labour-intensive, costly and error-prone. If old Joe waves his arms around and claims ownership of everything the eye can see to the field surveyor then inevitably the next surveyor will discover a different "truth". One cannot pick up the definitive information from the Land Registry (they actually advertise for land-owners to send them their details), although Defra might know a lot.
We thus amass a good deal of land-ownership "hearsay" information concerning people onto our Recorder databases. This hearsay information is covered by the Environmental Information Regulations as an exception - it is "work in progress" and therefore need not be divulged. As hearsay information about an individual, though, it is also covered by the Data Protection Act and as far as I can make out should not be divulged to third parties without the express permission of the individual concerned.
There are no mechanisms within Recorder to "validate" tenure and prevent this information from finding its way to others during the process of export.
My only solution to this would be to edit the Export's Zipped database - but that doesn't work anyway.
This situation is clearly different to the whole issue of the Recorder/Surveyor/whatever forming an integral part of the record - NBN have gone into this so please don't confuse the two.
Anyone got a solution or a different perspective on the legality.